EICS PACM Information

July 2020

Overview

EICS has changed its review process for full papers to use the Proceedings of the ACM (PACM) model. The submission and review process will take place three times annually, and accepted papers will be published in issues of the PACM on Human-Computer Interaction journal. This document describes the process and upcoming deadlines.

If you have any questions, please contact papers2021@eics.acm.org.

Upcoming Deadlines

All the papers accepted in the future deadlines will be considered for presentation at EICS 2021. The first round of reviewing submissions (EICS PACM 2021 Round 1) will start on July 23, 2020 and complete by mid September 2020. The due dates for the various phases of the process are:

Authors of papers accepted during this iteration are  expected to present at EICS 2021.

To submit papers to PCS (https://new.precisionconference.com/submissions) for this round select SIGCHI, EICS PACM, EICS PACM 2021 Round 1.

Please note that while we do our best to meet the deadlines for sending out reviews for rebuttal and final decisions, work takes place across many time zones and sometimes circumstances may result in a delay of 1-2 days from the posted dates above.

Future Iterations

The structure of the EICS model will be based on the normal conference review process, except iterated multiple times per year. This is in contrast to a pure journal model, where submissions would be accepted at all times of the year and each paper has its own review process schedule.  This means that each iteration of the review process starts at a specific time, all papers (either being new submissions or revisions of previously submitted papers) submitted by the deadline are reviewed simultaneously, and decisions on all papers are made and announced at the same time, following a virtual or physical programme committee meeting. The benefit of this structured iteration is that reviewing effort can be planned for by editorial board members and reviewers in advance of submissions arriving, and the progress of papers through the process is easier to track because all papers have the same set of deadlines. This will also make sure the revision process is quick and predictable for authors (which is not always the case with continuous submissions to journals).

The exact dates for future iterations are tentative. Final dates will be announced for the next iteration at or before the conclusion of the preceding iteration. Expected dates are:

            EICS PACM 2021 Round 2:

Submissions: Oct 23, 2020

Final Decisions & notification to authors: Dec 18, 2020

            EICS PACM 2021 Round 3:

                        Submissions: Feb 19, 2021

Final Decisions & notification to authors: Apr 16, 2021

You will note that the iterations are not regularly spaced throughout the year, but arranged to fit within several constraints:

     The Round 1 deadline is chosen to follow the EICS conference by sufficient time for authors to make modifications based on discussions at the conference. This time is also chosen so that rejection and major revisions papers have time to revise and submit to CHI (possibly to the Sub Committee on Engineering Interactive Systems and Technologies) should they decide to do so.

     The Round 2 and Round 3 deadlines are set to allow for two rounds of reviewing between the beginning of the year and the conference which takes place annually in June. This would allow a paper submitted in Round 2 (October) that receives a “major revision” decision to be revised and still considered for the conference in the same year.

Note that there is no special process for the conference full papers separate from the PACM process. All full papers will be submitted via and to PACM. All other EICS conference venues, for example LBR papers, will have their own specific processes identified by each venue and described on the EICS 2021 website: http://eics.acm.org/eics2021/index.html.

Submissions

Submission to EICS PACM should present original and mature research work. High-quality, elaborated case studies and practice reports with generalizable findings will also be considered. See the current call for papers for full details

Papers should be written using the authors guide provided here https://dl.acm.org/journal/pacmhci/author-guidelines.

     There are neither length restrictions on papers, nor any limit to the number of references that may be included.

     Papers must be anonymized. Primarily, this means that submissions must remove all author and institutional information from the title and header area of the first page of the paper. Author information should also be removed from submitted supplementary materials, in particular, videos. Submissions that are not anonymized may be rejected without review.

     Furthermore, all references must remain intact. If you previously published a paper and your current submission builds on that work, the complete reference with the author's name must appear in the references. Authors must refer to their previous work in the third person (e.g., “We build on prior work by Smith et al. [X] but generalize their algorithm to new settings.”) and avoid blank references (e.g., “12. REMOVED FOR REVIEWING”). Further suppression of identity in the body of the paper (for example, in an Acknowledgements section), while encouraged, is left to the authors’ discretion.

     Submit your papers at http://new.precisionconference.com/.

Process

Each round of reviewing starts with a submission deadline and proceeds similarly to the typical conference process.  The following is a template for the process:

        T+0 Full Paper Submission Deadline (no separate abstract deadline)

        T+0.5 Week. Editorial Board Paper Bidding

        T+1 Weeks. Reviewer Assignments Complete or Desk Rejection

        T+4 Weeks. Reviewing Complete

        T+5 Weeks. Discussion and Meta-Review Complete

        T+5.5 Weeks. Rebuttal Period Complete

        T+6 Weeks. Virtual Editorial Board Meeting

        T+6.5 Weeks. Decision Notifications

Please refer to the section “Upcoming Deadlines” for concrete dates pertaining to the next review Round.

Reviewing Details

We are in the process of appointing an Editorial Board for PACM EICS, equivalent to the Senior Program Committee used for previous conferences, except serving for more than just one cycle.  Editorial Board members will serve as both reviewers and managers of the review process, similar in form to the primary and secondary model used by previous EICS conference review processes.

The primary Editorial Board member for a paper will manage the review process for each paper, inviting 2 reviewers, ensuring their reviews are submitted, leading any discussion, writing a meta-review, and working with their secondary Board member to reach a decision for presentation at the virtual editorial board meeting.

The secondary Editorial Board member will write a regular review of the paper at the same time as the external reviewers are writing reviews.

All reviewing will be essentially double-blind, with papers anonymized and reviewer identities kept confidential.  Similar to the previous conference process, the Editorial Board member serving as primary will be aware of the identities of both authors and reviewers.

An important aspect of the journal reviewing process is good communication between the authors and the Editorial Board member handling the paper. In journals such as TOCHI, the identity of the Editorial Board member is revealed from nearly the beginning, and authors can communicate with their Board member freely. For EICS PACM, the primary Editorial Board member will be anonymous to the authors by default, and anonymous communication between the parties will be enabled through the PCS 2.0 review system.  At the primary Editorial Board member’s discretion, he or she may reveal their identity to the authors for the purposes of discussion, especially for papers requiring revision and between review cycles. (This is similar to how shepherding works for many conferences using PCS today)

A key aspect to the review process is that continuity must be maintained for each paper across multiple deadlines. A revision to a previous submission should be handled by the same Editorial Board members and as many of the same reviewers as possible.

We will not start with a pre-recruited reviewer pool, as was used for the EICS 2016 and 2017 processes, but we may go back to this as the reviewing needs for the PACM process become clearer. Our reasoning is that it may be difficult to recruit reviewers for a long-running continuous process when the potential load is difficult to predict. We expect that recruiting a reviewer pool will be easier once we can promise a certain number of reviews spread across specific timeframes.

Revisions

Revisions must be submitted within 2 quarters (~6 months) of the previous decision to guarantee treatment as a revision (meaning that the same primary and secondary Board Members are assigned, etc.). It is not required for authors to resubmit a revision in the review cycle immediately after receiving a decision. We allow extra time in case the authors need to perform significant new work, such as conducting a new evaluation, before acceptance is possible.

Revisions will be distinguished from original submissions by the authors on the submission form, where there will be fields for the authors to indicate the paper ID and reviewing round in which it was last submitted.

Decisions

There are four decision types in this process:

     Desk Rejection - An exceptional category for papers that the EiCs judge to not have any chance at acceptance, for instance, because of formal or structural flaws. Desk rejections are processed and decisions are reported to authors within a week following submission.

     Rejection - The paper is not expected to be acceptable to EICS PACM, even after reasonable effort is spent on revision, and should be submitted to another venue. The authors may choose to revise and resubmit a rejected paper, however there is no guarantee that the same board members or reviewers will be assigned. Repeatedly resubmitted rejected papers may be desk rejected.

     Major Revisions - The paper is expected to be acceptable to PACM if reasonable effort is spent on revision, however a future revision may be rejected if the authors do not respond to the revision requirements of the Editorial Board.

     Minor Revisions/Acceptance - The paper has been accepted to EICS PACM and will enter the ACM camera-ready process. The Editorial Board may ask for further small revisions, and authors are expected to comply with such requests. In most rounds, there will be an opportunity for board members to check these revisions, however this will not be the case in all rounds as sometimes the turnaround to the next round is too quick. In these cases, there will be no final check to ensure that required changes are made and papers requiring such a check will be asked to submit to the next round (with the expectation of an easy acceptance, possibly without external review).

Roles

These roles are evolving, and will likely change over time.

Editors-in-Chief / Papers Chairs

Up to three papers chairs are appointed by the conference chair(s) in agreement with the steering committee of the EICS conference. These chairs act as Editors-in-Chief for the three iterations of the review process preceding the upcoming conference.

Editorial Board (also called Associate Chairs)

The equivalent of the current Senior Program Committee. Recruited for at least one year terms, likely without limits. Chaired by the Associate Editors-in-Chief.

Reviewers

Recruited by Editorial Board members for specific papers due to expertise and knowledge of the engineering domain.

People

The current paper chairs through the EICS PACM 2021 three submission rounds  are:

        Mathias Funk - Eindhoven University of Technology, The Netherlands

        Rong-Hao Liang - Eindhoven University of Technology, The Netherlands

        Philippe Palanque - Université Toulouse III, France

         

Editorial Board (To be announced)

Previous Deadlines

Q1 2020

For archival purposes, this section will maintain a list of deadlines from previous rounds. 

Submissions: Feb 14th, 2020

Editorial Board bidding: Feb 20

Editorial Board assignments: Feb 27

Reviewer assignments: Feb 27

Reviews done: April 3

Meta-Reviews and Discussion: April 7

Rebuttals from Authors: April 15

Editorial Board Meeting: April 21

Final Decisions: April 24th, 2020

Q4 2019

Submissions: October 25, 2019

Editorial Board bidding: October 31

Editorial Board assignments: Nov 1

Reviewer assignments: Nov 4

Reviews: Nov 29

Meta-Reviews and Discussion: Dec 4

Reviews sent out for rebuttal: Dec 5

Rebuttals from Authors: Dec 11

Editorial Board Meeting: Dec 18

Final Decisions: Dec 20, 2019

Q3 2019

Submissions: July 17, 2019

Editorial Board bidding: July 22

Editorial Board assignments: July 24

Reviewer assignments: July 29

Reviews: August 26

Meta-Reviews and Discussion: August 30

Reviews sent out for rebuttal: August 30

Rebuttals from Authors: Sept 6

Editorial Board Meeting: Sept 16

Final Decisions: Sept 19, 2019

Q1 2019

Submissions: February 21, 2019

Editorial Board bidding: February 22

Editorial Board assignments: February 26

Reviewer assignments: March 4

Reviews: March 25

Meta-Reviews and Discussion: April 1

Reviews sent out for rebuttal: April 2

Rebuttals from Authors: April 5

Editorial Board Meeting: April 11

Final Decisions: April 12, 2019

Papers accepted during this iteration are expected to present at EICS 2019.

Q4 2018

The 2018 Q4 round of PACM EICS reviewing will start in October and complete in mid-December. The due dates for the various phases of the process will be as follows:

Submissions: October 26, 2018

Editorial Board bidding: October 30

Editorial Board assignments: October 31

Reviewer assignments: November 6

Reviews: November 25

Meta-Reviews and Discussion: December 2

Reviews sent out for rebuttal: December 3

Rebuttals from Authors: December 7

Editorial Board Meeting: December 14

Final Decisions: December 17, 2018

Papers accepted during this iteration will be able to present at EICS 2019.

Q3 2018

The 2018 Q3 round of PACM EICS reviewing will start in July and complete in mid-September.  The due dates for the various phases of the process will be as follows:

 

Submissions: July 24, 2018

Editorial Board bidding: July 26

Editorial Board assignments: July 27

Reviewer assignments: August 1

Reviews: August 29

Meta-Reviews and Discussion: September 2

Reviews sent out for rebuttal: September 3

Rebuttals from Authors: September 7

Editorial Board Meeting: September 14

Final Decisions: September 17, 2018

Papers accepted during this iteration will be able to present at EICS 2019.

Q2 2018

The 2018 Q2 round of PACM EICS reviewing will start in March and complete in mid-May.  The due dates for the various phases of the process will be as follows:

 

Submissions: March 28, 2018

Editorial Board bidding: April 2

Editorial Board assignments: April 4

Reviewer assignments: April 11

Reviews: May 2

Meta-Reviews and Discussion: May 9

Reviews sent out for rebuttal: May 10

Rebuttals from Authors: May 14

Editorial Board Meeting: May 16

Final Decisions: May 18, 2018

 

Papers accepted during this iteration will be required to present at EICS 2018.

Q1 2018

The 2018 Q1 round of PACM EICS reviewing will start in January and complete in early March. The due dates for the various phases of the process will be as follows:

Submissions: January 10, 2018

Editorial Board bidding: January 12

Editorial Board assignments: January 15

Reviewer assignments: January 22

Reviews: February 12

Meta-Reviews and Discussion: February 19

Reviews sent out for rebuttal: February 20

Rebuttals from Authors: February 24

Reviewers Respond to Rebuttals & Discussion: February 28

Editorial Board Meeting: March 1

Final Decisions: March 5, 2018

Papers accepted during this iteration will be required to present at EICS 2018.

Q4 2017

The Q4 round of PACM EICS reviewing will start in October and wrap up in early-mid December.  The due dates for the various phases of the process are as follows:

Submissions: October 18, 2017

Editorial Board bidding: October 20

Editorial Board assignments: October 23

Reviewer assignments: October 30

Reviews: November 20

Meta-Reviews and Discussion (Reviews sent out for rebuttal): November 27

Rebuttals from Authors: December 1

Reviewers Respond to Rebuttals & Discussion: December 8

Editorial Board Meeting (virtual): December 11

Final Decisions: December 13, 2017

Papers accepted during this iteration are not required to present at EICS 2018, though we hope they will choose to do so!

Due to the quick turnaround from this quarter into the next one (expected submission due date for Q1 2018 is January 10), papers deemed acceptable after this round will move directly into the Sheridan camera-ready process.  Any papers deemed nearly acceptable but requiring checks by editorial board members before final acceptance will be required to resubmit to the next round.

Q3 2017

The Q3 round of PACM EICS reviewing will start in July and wrap up in early-mid September.  The due dates for the various phases of the process are as follows:

Submissions: July 24, 2017

Editorial Board bidding: July 26

Editorial Board assignments: July 28

Reviewer assignments: August 2

Reviews: August 23

Meta-Reviews and Discussion (Reviews sent out for rebuttal): August 30

Rebuttals for Authors: September 5

Editorial Board Meeting (virtual): September 7

Final Decisions: September 11, 2017

Papers accepted during this iteration are not required to present at EICS 2018, though we hope they will choose to do so!