PACMHCI EICS track Information
May 2024
The reviewing process for full papers follows the
Proceedings of the ACM (PACM) model. The submission and review process will
take place three times annually, and accepted papers will be published in the EICS track of
the PACM on Human-Computer Interaction journal. This
document describes the process and upcoming deadlines.
If you have any questions, please contact papers2024@eics.acm.org
The submission deadlines for EICS 2024 have now
closed. All the papers accepted in the following rounds will be considered for
presentation at EICS
2025. The deadline dates are as follows:
· Submissions: July 26, 2024
· Editorial Board assignments: July
30, 2024
· Reviewer assignments: August 6,
2024
· Reviews: September 9, 2024
· Meta-reviews: September 12, 2024
· Notification of reviews to authors: September 16, 2024
· Deadline for rebuttal: September 23, 2024
· Final meta-review: September 27, 2024
· PC meeting: October 1, 2024
· Final notification: October 3, 2024
·
Submissions:
October 25, 2024
·
Editorial Board assignments: October
28, 2024
·
Reviewer assignments: November 4,
2024
·
Reviews: November 28, 2024
·
Meta-reviews: December 2, 2024
·
Notification
of reviews to authors: December 5, 2024
·
Deadline
for rebuttal: December 12, 2024
·
Final meta-review: December 16, 2024
·
PC meeting: December 18, 2024
·
Final
notification: December 20, 2024
·
Submissions:
February 14, 2025
·
Editorial Board assignments: February
18, 2025
·
Reviewer assignments: February 25,
2025
·
Reviews: March 21, 2025
·
Meta-reviews: March 25, 2025
·
Notification
of reviews to authors: March 27, 2025
·
Deadline
for rebuttal: April 4, 2025
·
Final meta-review: April 8, 2025
·
PC meeting: April 10, 2025
·
Final
notification: April 14, 2025
Authors of papers accepted during these three
iterations are expected to present at EICS 2025 (location and dates to be
announced).
To submit papers to PCS (https://new.precisionconference.com/submissions)
for this round select SIGCHI,
EICS PACM, EICS PACM 2025.
Please note that while we do our best to meet the
deadlines for sending out reviews for rebuttal and final decisions, work takes
place across many time zones and sometimes circumstances may result in a delay
of 1-2 days from the posted dates above.
The structure of the EICS model will be based on the
normal conference review process, except iterated multiple times per year. This
contrasts with a pure journal model, where submissions would be accepted at all
times of the year and each paper has its own review process schedule. This means that each iteration of the review
process starts at a specific time, all papers (either new submissions or
revisions of previously submitted papers) submitted by the deadline are
reviewed simultaneously, and decisions on all papers are made and announced at
the same time, following a virtual or physical programme committee meeting. The
benefit of this structured iteration is that the reviewing effort can be
planned for by editorial board members and reviewers in advance of submissions
arriving, and the progress of papers through the process is easier to track
because all papers have the same set of deadlines. This will also make sure the
revision process is quick and predictable for authors (which is not always the
case with continuous submissions to journals).
You will note that the iterations are not regularly
spaced throughout the year, but arranged to fit within several constraints:
·
The Round 1 deadline is
chosen to follow the EICS conference by sufficient time for authors to make
modifications based on discussions at the conference. This time is also chosen
so that rejection and major revisions papers have time to revise and submit to
CHI (possibly to the Sub Committee on Engineering Interactive Systems and Technologies)
should they decide to do so.
·
Round 2 and Round 3
deadlines are set to allow for two additional rounds of reviewing before the
conference which takes place annually in June. This would allow a paper
submitted in Round 2 (October) that receives a “major revision” decision to be
revised and still considered for the conference in the same cycle.
Note that there is no special process for the
conference full papers separate from the PACM process. All full papers will be
submitted via and to PACM. All other EICS conference venues, for example LBR
papers, will have their own specific processes identified by each venue and
described on the EICS website: https://eics.acm.org/2024/.
Submission to EICS PACM should present original and
mature research work. High-quality, elaborated case studies and practice
reports with generalizable findings will also be considered. See the call for
papers at the current EICS
web site.
The full papers format is the single-column template as described here (Section 2). The final
outcome format (acm small) is provided here (see Overleaf template).
·
There are neither length restrictions
on papers, nor any limit to the number of references that may be included.
·
Papers must be anonymized. Primarily,
this means that submissions must remove all author and institutional
information from the title and header area of the first page of the paper.
Author information should also be removed from submitted supplementary materials,
in particular, videos. Submissions that are not anonymized may be rejected
without review.
·
Furthermore, all references must
remain intact. If you previously published a paper and your current submission
builds on that work, the complete reference with the author's name must appear
in the references. Authors must refer to their previous work in the third
person (e.g., “We build on prior work by Smith et al. [X] but generalize their
algorithm to new settings.”) and avoid blank references (e.g., “12. REMOVED FOR
REVIEWING”). Further suppression of identity in the body of the paper (for
example, in an Acknowledgements section), while encouraged, is left to the
authors’ discretion.
·
Submit your papers at http://new.precisionconference.com/.
Each round of reviewing starts with a submission
deadline and proceeds similarly to the typical conference process. The following is a template for the process:
·
T+0 Full Paper Submission Deadline
(no separate abstract deadline)
·
T+0.5 Week. Editorial Board Paper
Bidding
·
T+1 Weeks. Reviewer Assignments
Complete or Desk Rejection
·
T+4 Weeks. Reviewing Complete
·
T+5 Weeks. Discussion and Meta-Review
Complete
·
T+5.5 Weeks. Rebuttal Period Complete
·
T+6 Weeks. Virtual Editorial Board
Meeting
·
T+6.5 Weeks. Decision Notifications
Please refer to the section “Upcoming Deadlines” for
concrete dates pertaining to the next review Round.
We are in the process of appointing an Editorial Board
for PACM EICS, equivalent to the Senior Program Committee used for previous
conferences, except serving for more than just one cycle. Editorial Board members will serve as both
reviewers and managers of the review process, similar in form to the primary
and secondary model used by previous EICS conference review processes.
The primary Editorial Board member for a paper will
manage the review process for each paper, inviting 2 reviewers, ensuring their
reviews are submitted, leading any discussion, writing a meta-review, and
working with their secondary Board member to reach a decision for presentation
at the virtual editorial board meeting.
The secondary Editorial Board member will write a
regular review of the paper at the same time as the external reviewers are
writing reviews.
All reviewing will be essentially double-blind, with
papers anonymized and reviewer identities kept confidential. Similar to the
previous conference process, the Editorial Board member serving as primary will
be aware of the identities of both authors and reviewers.
An important aspect of the journal reviewing process
is good communication between the authors and the Editorial Board member
handling the paper. In journals such as TOCHI, the identity of the Editorial
Board member is revealed from nearly the beginning, and authors can communicate
with their Board member freely. For EICS PACM, the primary Editorial Board
member will be anonymous to the authors by default, and anonymous communication
between the parties will be enabled through the PCS 2.0 review system. At the primary Editorial Board member’s
discretion, he or she may reveal their identity to the authors for the purposes
of discussion, especially for papers requiring revision and between review
cycles. (This is similar to how shepherding works for many conferences using
PCS today)
A key aspect to the review process is that continuity
must be maintained for each paper across multiple deadlines. A revision to a
previous submission should be handled by the same Editorial Board members and
as many of the same reviewers as possible.
We will not start with a pre-recruited reviewer pool,
as was used for the EICS 2016 and 2017 processes, but we may go back to this as
the reviewing needs for the PACM process become clearer. Our reasoning is that
it may be difficult to recruit reviewers for a long-running continuous process
when the potential load is difficult to predict. We expect that recruiting a
reviewer pool will be easier once we can promise a certain number of reviews
spread across specific timeframes.
Revisions must be submitted within 2 quarters (~6
months) of the previous decision to guarantee treatment as a revision (meaning
that the same primary and secondary Board Members are assigned, etc.). It is
not required for authors to resubmit a revision in the review cycle immediately
after receiving a decision. We allow extra time in case the authors need to
perform significant new work, such as conducting a new evaluation, before
acceptance is possible.
Revisions will be distinguished from original
submissions by the authors on the submission form, where there will be fields
for the authors to indicate the paper ID and reviewing round in which it was
last submitted.
There are four decision types in this process:
·
Desk Rejection -
An exceptional category for papers that the EiCs judge to not have any chance
at acceptance, for instance, because of formal or structural flaws. Desk
rejections are processed, and decisions are reported to authors within a week
following submission.
·
Rejection - The paper
is not expected to be acceptable to EICS PACM, even after reasonable effort is
spent on revision, and should be submitted to another venue. The authors may
choose to revise and resubmit a rejected paper. However, there is no guarantee
that the same board members or reviewers will be assigned. Repeatedly
resubmitted rejected papers may be desk rejected.
·
Major Revisions -
The paper is expected to be acceptable to PACM if reasonable effort is spent on
revision. However, a future revision may be rejected if the authors do not
respond to the revision requirements of the Editorial Board.
·
Minor Revisions/Acceptance -
The paper has been accepted to EICS PACM and will enter the ACM camera-ready
process. The Editorial Board may ask for further small revisions, and authors
are expected to comply with such requests. In most rounds, there will be an
opportunity for board members to check these revisions. However, this will not
be the case in all rounds, as sometimes the turnaround to the next round is too
quick. In these cases, there will be no final check to ensure that required
changes are made, and papers requiring such a check will be asked to be
submitted to the next round (with the expectation of easy acceptance, possibly
without external review).
These roles are evolving and will likely change over
time.
·
Track Chairs / Papers Chairs
Track chairs are appointed by the steering committee in agreement with the conference
chair(s) for a period of two years (six iterations of the review process).
·
Track Editorial Board (also called
Associate Chairs)
The equivalent of the current Senior Program Committee. Recruited for at least one-year
terms, likely without limits. Chaired by the Track Chairs.
·
Reviewers
Recruited by Track Editorial Board members for specific papers due to expertise
and knowledge of the engineering domain.
·
Jeff Nichols, Apple, Inc. United
States
·
José Creissac Campos University of Minho
& INESC TEC, Portugal
·
Célia Martinie, University Paul
Sabatier Toulouse III, France – 2024-2026
·
Anke Dittmar, University of Rostock,
Germany – 2023-2025
·
Carmen Santoro, ISTI-CNR, Pisa, Italy –
2022-2024
For the full Editorial Board of PACMHCI, see the journal’s
Editorial Board page.
For the EICS track Editorial Board, see the EICS
Track page.
For archival purposes, this section will maintain a
list of deadlines from previous rounds.
·
Submissions: February 16, 2024
·
Editorial Board assignments: February
19, 2024
·
Reviewer assignments: February 26,
2024
·
Reviews: March 22, 2024
·
Meta-reviews: March 26, 2024
·
Notification of reviews to authors: March 28, 2024
·
Deadline for rebuttal: April 5, 2024
·
Final meta-review: April 9, 2024
·
PC meeting: April 12, 2024
·
Final notification: April 15, 2024
·
Submissions: October 26, 2023
·
Editorial Board assignments: October
30, 2023
·
Reviewer assignments: November 5,
2023
·
Reviews: November 30, 2023
·
Meta-reviews: December 4, 2023
·
Notification of reviews to authors: December 7, 2023
·
Deadline for rebuttal: December 14, 2023
·
Final meta-review: December 18, 2023
·
PC meeting: December 20, 2023
·
Final notification: December 22, 2023
·
Submissions: July 28, 2023
·
Editorial Board assignments: July 31,
2023
·
Reviewer assignments: August 7, 2023
·
Reviews: September 11, 2023
·
Meta-reviews: September 14, 2023
·
Notification of reviews to authors: September 18, 2023
·
Deadline for rebuttal: September 25, 2023
·
Final meta-review: September 29, 2023
·
PC meeting: October 3, 2023
·
Final notification: October 6, 2023
·
Submissions: February 24, 2023
·
Editorial Board assignments: February
28, 2023
·
Reviewer assignments: March 5, 2023
·
Reviews: March 23, 2023
·
Meta-reviews: March 27, 2023
·
Notification of reviews to authors:
March 29, 2023
·
Deadline for rebuttal: April 3, 2023
·
Final meta-review: April 10, 2023
·
PC meeting: April 12, 2023
·
Final notification: April 14, 2023
· Submissions:
October
24, 2022
·
Editorial Board assignments: October
27, 2022
·
Reviewer assignments: November 1,
2022
·
Reviews: November 30, 2022
·
Meta-reviews: December 5, 2022
·
Notification of reviews to authors:
December 8, 2022
·
Deadline for rebuttal: December 15,
2022
·
Final meta-review: December 19, 2022
·
PC meeting: December 21, 2022
·
Final notification: December 23, 2022
· Submissions:
July
22, 2022
·
Editorial Board assignments: July 25,
2022
·
Reviewer assignments: August 1, 2022
·
Reviews: August 29, 2022
·
Meta-reviews: September 2, 2022
·
Notification of reviews to authors:
September 9, 2022
·
Deadline for rebuttal: September 16,
2022
·
Final meta-review: September 20, 2022
·
PC meeting: September 21, 2022
·
Final notification: September 23,
2022
·
Submission deadline: February 18, 2022
·
Assignement to ACs: February 23, 2022
·
Assignement of reviewers by ACs:
February 28, 2022
·
Deadline for reviews: March 22, 2022
·
Deadline for meta-reviews: March 25,
2022
·
Notifications of reviews: March 28,
2022
·
Deadline for rebuttal: April 1, 2022
·
Deadline for final meta-review: April
8, 2022
·
Remote PC meeting: April 14, 2022
·
Final Notifications: April 15, 2022
·
Camera ready: May 2, 2022
·
Submission deadline: October 22, 2021
·
Assignement to ACs: October 25, 2021
·
Assignement of reviewers by ACs:
October 29, 2021
·
Deadline for reviews : November 23,
2021
·
Deadline for meta-reviews: November
26, 2021
·
Notifications of reviews: November
29, 2021
·
Deadline for rebuttal: December 3,
2021
·
Deadline for final meta-review:
December 9, 2021
·
Remote PC meeting: December 16, 2021
·
Final Notifications: December 17,
2021
·
Camera ready: January 14, 2022
·
Submission deadline: July 22, 2021
·
Assignement to ACs: July 23, 2021
·
Assignement of reviewers by ACs: July
30, 2021
·
Deadline for reviews: August 27, 2021
·
Deadline for meta-reviews: September
1, 2021
·
Notifications of reviews: September
6, 2021
·
Deadline for rebuttal: September 9,
2021
·
Deadline for final meta-review:
September 13, 2021
·
Remote PC meeting: September 14, 2021
·
Final Notifications: September 15,
2021
·
Camera ready: October 1, 2021
·
Submission deadline: February 19, 2021
·
Assignement to ACs:
February 23, 2021
·
Assignement of
reviewers by ACs: February 26, 2021
·
Deadline for reviews:
March 22, 2021
·
Deadline for
meta-reviews: March 25, 2021
·
Notifications of
reviews: March 26, 2021
·
Deadline for rebuttal:
April 1, 2021
·
Deadline for final
meta-review: April 8, 2021
·
Remote PC meeting:
April 16, 2021
·
Final Notifications:
April 16, 2021
·
Camera ready: May 2, 2021
·
Submission deadline: October 23, 2020
·
Assignement to ACs:
October 26, 2020
·
Assignement of
reviewers by ACs: October 29, 2020
·
Deadline for reviews :
November 23, 2020
·
Deadline for meta-reviews:
November 26, 2020
·
Notifications of
reviews: November 27, 2020
·
Deadline for rebuttal:
December 3, 2020
·
Deadline for final
meta-review: December 9, 2020
·
Remote PC meeting:
December 17, 2020
·
Final Notifications:
December 18, 2020
·
Camera ready: January 15, 2021
·
Submission deadline: July 23, 2020
·
Assignement to ACs:
July 24, 2020
·
Assignement of
reviewers by ACs: July 29, 2020
·
Deadline for reviews:
August 28, 2020
·
Deadline for
meta-reviews: September 1, 2020
·
Notifications of
reviews: September 4, 2020
·
Deadline for rebuttal:
September 8, 2020
·
Deadline for final
meta-review: September 10, 2020
·
Remote PC meeting:
September 11, 2020
·
Final Notifications:
September 11, 2020
·
Camera ready: October 2, 2020
·
Submissions: February 14, 2020
·
Editorial Board
bidding: Feb 20
·
Editorial Board
assignments: Feb 27
·
Reviewer assignments:
Feb 27
·
Reviews done: April 3
·
Meta-Reviews and
Discussion: April 7
·
Rebuttals from Authors:
April 15
·
Editorial Board
Meeting: April 21
·
Final Decisions: April 24, 2020
·
Submissions: October
25, 2019
·
Editorial Board
bidding: October 31
·
Editorial Board
assignments: Nov 1
·
Reviewer assignments:
Nov 4
·
Reviews: Nov 29
·
Meta-Reviews and
Discussion: Dec 4
·
Reviews sent out for
rebuttal: Dec 5
·
Rebuttals from Authors:
Dec 11
·
Editorial Board
Meeting: Dec 18
·
Final Decisions: Dec
20, 2019
·
Submissions: July 17,
2019
·
Editorial Board
bidding: July 22
·
Editorial Board
assignments: July 24
·
Reviewer assignments:
July 29
·
Reviews: August 26
·
Meta-Reviews and
Discussion: August 30
·
Reviews sent out for
rebuttal: August 30
·
Rebuttals from Authors:
Sept 6
·
Editorial Board
Meeting: Sept 16
·
Final Decisions: Sept
19, 2019
·
Submissions: February
21, 2019
·
Editorial Board
bidding: February 22
·
Editorial Board
assignments: February 26
·
Reviewer assignments:
March 4
·
Reviews: March 25
·
Meta-Reviews and
Discussion: April 1
·
Reviews sent out for
rebuttal: April 2
·
Rebuttals from Authors:
April 5
·
Editorial Board
Meeting: April 11
·
Final Decisions: April
12, 2019
Papers accepted during this iteration
are expected to present at EICS 2019.
The 2018 Q4 round of PACM EICS reviewing
will start in October and complete in mid-December. The due dates for the
various phases of the process will be as follows:
·
Submissions: October
26, 2018
·
Editorial Board
bidding: October 30
·
Editorial Board
assignments: October 31
·
Reviewer assignments:
November 6
·
Reviews: November 25
·
Meta-Reviews and
Discussion: December 2
·
Reviews sent out for
rebuttal: December 3
·
Rebuttals from Authors:
December 7
·
Editorial Board
Meeting: December 14
·
Final Decisions:
December 17, 2018
Papers accepted during this iteration
will be able to present at EICS 2019.
The 2018 Q3 round of PACM EICS reviewing
will start in July and complete in mid-September. The due dates for the various phases of the
process will be as follows:
·
Submissions: July 24,
2018
·
Editorial Board
bidding: July 26
·
Editorial Board
assignments: July 27
·
Reviewer assignments:
August 1
·
Reviews: August 29
·
Meta-Reviews and
Discussion: September 2
·
Reviews sent out for
rebuttal: September 3
·
Rebuttals from Authors:
September 7
·
Editorial Board
Meeting: September 14
·
Final Decisions:
September 17, 2018
Papers accepted during this iteration
will be able to present at EICS 2019.
The 2018 Q2 round of PACM EICS reviewing
will start in March and complete in mid-May.
The due dates for the various phases of the process will be as follows:
·
Submissions: March 28,
2018
·
Editorial Board
bidding: April 2
·
Editorial Board
assignments: April 4
·
Reviewer assignments:
April 11
·
Reviews: May 2
·
Meta-Reviews and
Discussion: May 9
·
Reviews sent out for
rebuttal: May 10
·
Rebuttals from Authors:
May 14
·
Editorial Board
Meeting: May 16
·
Final Decisions: May
18, 2018
Papers accepted during this iteration
will be required to present at EICS 2018.
The 2018 Q1 round of PACM EICS reviewing
will start in January and complete in early March. The due dates for the
various phases of the process will be as follows:
·
Submissions: January
10, 2018
·
Editorial Board
bidding: January 12
·
Editorial Board
assignments: January 15
·
Reviewer assignments:
January 22
·
Reviews: February 12
·
Meta-Reviews and
Discussion: February 19
·
Reviews sent out for
rebuttal: February 20
·
Rebuttals from Authors:
February 24
·
Reviewers Respond to
Rebuttals & Discussion: February 28
·
Editorial Board
Meeting: March 1
·
Final Decisions: March
5, 2018
Papers accepted during this iteration
will be required to present at EICS 2018.
The Q4 round of PACM EICS reviewing will
start in October and wrap up in early-mid December. The due dates for the various phases of the
process are as follows:
·
Submissions: October
18, 2017
·
Editorial Board
bidding: October 20
·
Editorial Board
assignments: October 23
·
Reviewer assignments:
October 30
·
Reviews: November 20
·
Meta-Reviews and
Discussion (Reviews sent out for rebuttal): November 27
·
Rebuttals from Authors:
December 1
·
Reviewers Respond to
Rebuttals & Discussion: December 8
·
Editorial Board Meeting
(virtual): December 11
·
Final Decisions:
December 13, 2017
Papers accepted during this iteration
are not required to present at EICS 2018, though we hope they will choose to do
so!
Due to the quick turnaround from this
quarter into the next one (expected submission due date for Q1 2018 is January
10), papers deemed acceptable after this round will move directly into the
Sheridan camera-ready process. Any
papers deemed nearly acceptable but requiring checks by editorial board members
before final acceptance will be required to resubmit to the next round.
The Q3 round of PACM EICS reviewing will
start in July and wrap up in early-mid September. The due dates for the various phases of the
process are as follows:
·
Submissions: July 24,
2017
·
Editorial Board
bidding: July 26
·
Editorial Board
assignments: July 28
·
Reviewer assignments:
August 2
·
Reviews: August 23
·
Meta-Reviews and
Discussion (Reviews sent out for rebuttal): August 30
·
Rebuttals for Authors:
September 5
·
Editorial Board Meeting
(virtual): September 7
·
Final Decisions:
September 11, 2017
Papers accepted during this iteration
are not required to present at EICS 2018, though we hope they will choose to do
so!