EICS 2024 Accessibility FAQ

EICS 2024 is committed to providing an inclusive environment and we will do our best to accommodate requests for special assistance. This page describes the accessibility features of EICS 2024, to help you make an informed decision about whether the conference will be accessible to you. Please contact us if your question is not answered here, or if the conference arrangements as described are not enough to allow you to attend. We will work with you to the best of our ability, to make the conference accessible.

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How do I communicate accessibility needs to EICS 2024 organizers?

The Accessibility Chair for EICS 2024 is Gianmarco Cherchi, whose goal is to ensure the conference is accessible to everyone. When you register for the conference, there will be a registration question labeled "Do you have a disability or special need which requires our awareness?". In your response, please indicate any accessibility needs such as wheelchair access, sign language interpretation, or a guide. The Accessibility Chair will follow up with you to clarify your needs. You can contact them directly at any time by emailing accessibility2024@eics.acm.org.

Who do I ask if my question is not answered here?

Please contact Gianmarco Cherchi by email accessibility2024@eics.acm.org to discuss your specific needs with the venue directly.

If there is specific accessibility information you would like to see here, or if you wish to discuss any conference accessibility requirements, please contact our Accessibility Chair, Gianmarco Cherchi by email: accessibility2024@eics.acm.org, and someone will respond to you shortly.

Will sign language interpretation or captioning be available?

The conference will provide a team of sign language interpreters or captioners if requested by any attendees during the early registration period. Please make your request as early as possible. Our Accessibility Chair will follow up with you to discuss your needs in more detail. After April 30, 2024 (the deadline for early registration), a best effort will be made to accommodate requests, but we cannot guarantee that interpreters or captioners will be available.

What are the taxi and public transport options for getting to the conference venue?

From Aeroporto di Cagliari Elmas, the easiest way to get to the University of Cagliari, Main Hall of the Engineering and Architecture Faculty is dependent on your needs. The city has a very good bus network.

Recommended options for getting to the conference include:

Train

  • Route: From the airport to the conference venue
  • Pickup point: The airport has a nearby train station directly connected with the arrivals at the terminal. All trains departing and arriving in Cagliari connect the airport to the city center in Piazza Matteotti, situated in front of the port. Moreover, also taxis and rent-a-car services connect the airport to downtown.
  • Cost: 1.30€
  • Time: 12 minutes
  • Wheelchair accessibility: Please check directly with the vendor
  • Walking and steps: When you exit the luggage collection area, turn left and follow the signs to the train station (about 300mt). It is possible to reach the train station without steps. The path has elevators and treadmills.
  • Service animals: Please check directly with the vendor
  • Phone: Unknown
  • Book: Please check directly with the vendor

Who can I ask about accessibility in Cagliari, Italy?

For information about Cagliari, Italy accessibility, including public transport, go to online accessibility information.

Can a student volunteer assist me during the conference?

Student volunteers will be available to assist attendees with disabilities with navigation, meal service, or other accessibility needs. If you will need volunteer assistance at the conference, please indicate this on your conference registration form.

Attendees who require personal care assistance should bring their own assistant. Personal care assistants do not need to register for the conference. If the assistant will be having food and drink provided by the conference during coffee/tea breaks, lunches, and/or the reception, we ask that these be added into the attendee's registration at the 'extra options' stage of the registration process.

What is the conference space like?

The conference space consists of a an amphitheatre room at the ground level, having a dedicated entrance directly from the garden in the front. The entrance includes a foyer where we will serve food and coffee breaks.

There are five emergency exits in the conference room. Three of them lead directly to the garden.

Please see our other FAQs for more details about wheelchair or power scooter access, provisions for presenters, restrooms, walking and steps, and facilities for assistance animals.

Will the conference be accessible by wheelchair or power scooter?

Yes, the conference will be accessible to wheelchair users. The room si accessible with wheelchairs since the entrance is on the ground floor and leads directly outside. The foyer is provided with accessible restrooms.

Presenters using wheelchairs will be assisted by student volunteers for entering the room from the back of the stage. The stage has no steps.

There are five emergency exits in the conference room. Three of them lead directly to the garden.

For more information about wheelchair accessibility at University of Cagliari, Main Hall of the Engineering and Architecture Faculty, please contact Gianmarco Cherchi on accessibility2024@eics.acm.org.

What are the restroom facilities like?

The conference room has two dedicated restrooms, one at the left and one at the right-hand side of the foyer. They are all at walkable distance (about 10m) and there is no obstacle for reaching them.

What are the arrangements for presenters with accessibility needs?

We are still working on the stage design.

Presenters using wheelchairs will be assisted by student volunteers for entering the room from the back of the stage. The stage has no steps.

If you would like a student volunteer to operate slides or guide you onto and off the stage, or have other accessibility requests please contact Gianmarco Cherchi at accessibility2024@eics.acm.org by April 30, 2024.

Can I bring my guide dog?

Yes! Guide dogs and other service animals are welcome at EICS 2024. There will be a relief area with water available. There is no dedicated pet relief area, but the conference room has a garden in front of it, which service animals can enjoy. Please indicate on your registration form if you anticipate bringing a service animal to the conference.

Can I attend the conference by robot?

We are sorry, but EICS 2024 will not be able to accommodate remote attendance by robot.

How much walking or standing will be needed?

All facilities are reachable at a walkable distance. The conference room is about 50m from the entrance, and the only way to reach it is walking across the Faculty garden. From there, all the facilities (food, coffee, restrooms etc.) will be in the foyer in front of the conference room.

Please contact Gianmarco Cherchi at accessibility2024@eics.acm.org as early as possible if you have further questions or special requests.

Will there be an induction loop in the meeting rooms?

The conference has no induction loop areas.

Will speakers and audience members asking questions be using a microphone?

Yes, microphones will be used for all speakers. Attendees with questions will be requested to use a microphone so that their question is more easily heard.

What food service will be provided?

The conference will provide buffet lunches and refreshments at breaks. Dishes will be labeled. For more detailed information please contact the conference chairs at chairs2024@eics.acm.org. If you have special dietary needs, please indicate these clearly on your registration form.

Can the conference accommodate special dietary needs?

Yes. Attendees who indicate special dietary requirements on their registration form will be provided with special meals when the conference catering does not accommodate them. If you have a severe allergy please indicate this on your registration form. For more detailed information please contact the conference chairs at chairs2024@eics.acm.org.

Will the conference be a smoke-free environment?

The entire conference venue is a no-smoking area. It is possible to smoke in the outside garden.

Will there be loud music, strobe lighting, spotlights, or other strong sensory experiences?

We are still gathering information on sensory aspects of the conference. Participants will be requested not to use flash photography or to wear strong scents. Please indicate on your registration form if there are specific items you would like to know about in advance.

Please contact Gianmarco Cherchi at accessibility2024@eics.acm.org as early as possible if you have further questions or special requests.

Will there be a designated quiet space at the conference?

We hope to be able to provide a quiet space at the conference but are still checking on availability. Please contact us if you are planning to attend the conference and may need such a space.

What if I have a medical emergency or health problem during the conference?

In case of emergency call 112 for an ambulance. The nearest hospital is called Santissima Trinità and it is 1.1km far from the conference venue. If you require non-urgent medical care, please contact Gianmarco Cherchi at accessibility2024@eics.acm.org or ask any student volunteer. They will provide you with information about local doctors, specialists, chiropractors, etc. For non-resident attendees, buying travel insurance that covers medical expenses is strongly recommended as fees for emergency treatment can be very high.



This FAQ has been generated using the Accessibility FAQ Generator tool provided by ACM SIGACCESS. Event organizers are welcome to modify and reuse this template for other events. Please contact SIGACCESS for more information.